Supply Chain Administrator - 6 month contract
Dubai, Dubai, AE
Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.
PRINCIPLE DUTIES AND RESPONSIBILITIES
- Documentation Management:
- Handle and manage all project-related documents (technical, commercial, etc.) ensuring accuracy and timely processing.
- Prepare and update comments resolution sheets, tracking feedback from clients and internal teams.
- Assign returned documents to factories and track status updates.
- Distribute revised documents to clients and ensure all document changes are clearly communicated.
- Client and Internal Coordination:
- Serve as the primary point of contact for documentation between clients and internal teams.
- Coordinate with the UK and USA facilities to ensure proper documentation flow.
- Track and monitor the review cycle of documentation, ensuring on-time submission to clients.
- Order Release and Internal Control:
- Assist with the release of orders for internal control (IC) requirements, ensuring compliance with client and project specifications.
- Liaise with procurement and production teams to facilitate smooth documentation and order processing.
- Supply Chain Support:
- Assist the supply chain team with day-to-day tasks including tracking shipments, managing inventories, and resolving documentation-related issues.
- Collaborate with different departments (production, procurement, quality assurance) to ensure alignment of documentation with project schedules.
- Reporting:
- Maintain up-to-date records of all document submissions, revisions, and approvals.
- Generate periodic reports on documentation status, providing visibility into the process for both internal stakeholders and clients.
KNOWLEDGE, SKILLS AND ABILITIES
- Advance Skills in MS Excel,
- Planning and organizational skills
- Being detail-oriented and capable of delivering a high level of accuracy
- Ability to understand broader business issues
- Communication and presentation skills
- Ability to work effectively across different time zones and with teams from diverse cultural backgrounds.
- Strong problem-solving skills and the ability to anticipate project risks and manage issues proactively.
- Strong organizational skills with a proven ability to manage multiple tasks, projects, and deadlines simultaneously.
Education and Experience
- Bachelor of Business Administration and 3 to 5 years of related experience.
Other Requirements
- Immediate Joiner
- Own visa sponsorship
- Willing to work on a 6-month contract.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)
- Required occasionally to stoop, kneel, crouch and crawl
- Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)
- Required occasionally to lift and/or move objects that are light to moderate
- Required occasionally to travel (usually by air or road so may be required to sit for extended periods)
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)
- Ability to work in an open planned office / individual office
- Ability to sit at a computer terminal for extended periods
- Ability to sit in a car or on a plane for extended periods
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
CELEROS FLOW TECHNOLOGY VALUES
All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.
INTEGRITY: We work safely and respect our employees, business partners & environment. We always lead by example.
SPEED: In our mission to bring mission-critical flow control equipment to the world, energy in our actions & urgency.
ACCOUNTABILITY: We stand behind our actions and deliver on our promises.
PARTNERSHIP: We collaborate across our teams & our customers to win together. We rely on each other to deliver the best outcome & celebrate successes.
EXCELLENCE: We are passionate about being the best at engineering, manufacturing & maintaining mission-critical equipment. We seek quality & community improvement in every interaction.
QUALITY
Quality encompasses all aspects of Celeros’ business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.
CELEROS Flow Technology is an equal opportunity employer.
